Have you published your gender pay gap report?

Published: March 9 2022

Since 2017, it has been compulsory for companies in Great Britain with more than 250 employees to report their gender pay gap figures at the end of each financial year.

Organisations have 12 months to publish their gender pay gap figures based on a specific date, known as the ‘snapshot date’. This is generally 31 March for the public sector and 5 April for the private and voluntary sectors.

The deadline for 2022 gender pay gap reporting is 30 March 2022 for public sector employers, and 4 April 2022 for those employers in the private and voluntary sectors.

What is the gender pay gap?

The gender pay gap is the difference between the average (mean or median) earnings of men and women across a workforce.

Do I need to publish a gender pay gap report?

The reporting requirements apply to private and voluntary sector organisations with a headcount of 250 or more employees at 5 April 2021 and most public sector organisations with 250 employees or more at 31 March 2021. Further guidance on whether the requirements apply to you can be found on  the government website.

What do I need to include?

You will need to gather specific payroll data for each relevant employee before you can calculate your gender pay gap. Once you have the data, you should use this to report on the following figures:

1. percentage of men and women in each hourly pay quarter
2. mean (average) gender pay gap using hourly pay
3. median gender pay gap using hourly pay
4. percentage of men and women receiving bonus pay
5. mean (average) gender pay gap using bonus pay
6. median gender pay gap using bonus pay

The data required to make these calculations is quite specific and there is a useful five-step guide on the government website that will help you ensure you have the correct information. Alternatively, your payroll provider may be able to help and any good HR system should be able to calculate this data for you automatically.

Where do I submit my report?

All reports are to be submitted through the government website with any supporting narrative placed in an accessible place on your organisations website

What happens if I do not publish a gender pay gap report?

It is a legal requirement for all employers who are required to report and publish their gender pay gap information to accurately report this information. Failing to do this within one year of your snapshot date is unlawful, as set out in the explanatory note to the regulations. Non-compliance could result in enforcement action by the Equality and Human Rights Commission, as well as potential damage to the reputation of a company.

Further support:

If you need advice or practical support on completing your gender pay gap report, Kent HR can help to identify the information your business needs to report, how to report it, and support you in writing a written statement and any narratives.

For more information, get in touch today via the contact form at the top of this page.